Privacy Policy

Effective Date: July 1, 2026  |  Last Updated: July 1, 2026

Inforumex World (“we“, “our“, or “us“) is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website inforumexworld.org or register for our conferences, seminars, workshops, or digital summits (collectively, “Services“).

Please read this policy carefully. If you disagree with its terms, please discontinue use of our site.

1. Information We Collect

We may collect the following categories of personal information:

a) Information You Provide Directly

• Registration data: Full name, email address, phone number, affiliation (institution/organization), designation, country, and paper/abstract submission details.
• Payment information: We process payments through PayPal. We do not store your credit/debit card numbers or bank account details on our servers. PayPal’s privacy policy governs the handling of your payment data.
• Contact enquiries: Name, email, and the message you submit through our Contact Us form.
• Newsletter subscriptions: Email address.

b) Information Collected Automatically

• Log data: IP address, browser type and version, pages visited, time and date of visit, time spent on pages, referring URL.
• Cookies: We use essential cookies for site functionality and analytics cookies (if consented) to understand usage patterns. See Section 6 for details.

2. How We Use Your Information

We use the collected information for the following purposes:

• To process registrations and issue confirmation receipts and invoices.
• To communicate conference schedules, updates, and important notices to registered participants.
• To verify academic or professional credentials submitted with paper/abstract proposals.
• To issue certificates of participation, presentation, or best paper awards.
• To send newsletters and announcements about upcoming events (only if you have opted in).
• To respond to enquiries submitted via our Contact Us form.
• To improve our website and Services through analytics.
• To comply with legal obligations and resolve disputes.

3. Sharing of Your Information

We do not sell, trade, or rent your personal information to third parties. We may share information in the following limited circumstances:

• Payment processors: PayPal receives payment data necessary to complete your transaction.
• Conference organising committee: Relevant registrant details (name, affiliation, paper title) are shared with the scientific/organising committee solely for conference administration.
• Service providers: Trusted third-party service providers (email delivery, hosting) who assist in operating our website and are bound by confidentiality obligations.
• Legal requirements: If required by law, court order, or governmental authority.

4. Data Retention

We retain personal data for as long as necessary to fulfil the purposes outlined in this policy, or as required by applicable law. Conference registration records are typically retained for five (5) years for audit and certification purposes. You may request deletion of your data (subject to legal retention obligations) by contacting us.

5. International Data Transfers

Our website is operated globally. If you access our Services from outside the country where our servers are located, your information may be transferred internationally. By using our Services, you consent to the transfer of your information to countries that may have different data protection laws than your country of residence.

6. Cookies

We use the following types of cookies:

• Essential cookies: Required for the website to function (session management, security). Cannot be disabled.
• Analytics cookies: Used to analyse how visitors interact with the site (e.g., pages visited, time spent). Only activated if you click “Accept All” on our cookie banner.
• Preference cookies: Remember your cookie consent choice.

You may manage cookies through your browser settings. Disabling certain cookies may impact site functionality.

7. Security

We implement industry-standard technical and organisational measures to protect your personal data, including SSL/TLS encryption for data in transit, access controls, and regular security reviews. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

8. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Right of access: Request a copy of the personal data we hold about you.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of your data (subject to legal exceptions).
• Right to restrict processing: Request that we limit how we use your data.
• Right to data portability: Request your data in a machine-readable format.
• Right to object: Object to processing based on our legitimate interests, including direct marketing.
• Right to withdraw consent: Withdraw consent at any time where processing is based on consent (e.g., newsletters), without affecting prior processing.

To exercise any of these rights, contact us at info@inforumexworld.org. We will respond within 30 days.

9. Children’s Privacy

Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe a minor has provided us with personal data, please contact us immediately and we will delete such information.

10. Third-Party Links

Our website may contain links to third-party websites (e.g., sponsoring organisations, partner institutions). We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by a revised “Last Updated” date at the top of this page. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact: